Data rooms speed up routine processes and repetitive tasks, resulting in increased productivity and solving both operational and strategic management tasks. This article is a complete review of the Digify data room.
Why do companies choose data room?
The intensive development of information technology actively influences the work and internal processes of almost any company. In today’s world, business process automation is more of a necessity for successful business development and operation.
The IT market is changing following changes in business approaches and needs. The focus is not just on customized document flow and user-friendly interfaces, but first and foremost on process efficiency. Thus, many companies use virtual data rooms (VDRs) for improving corporate and deal management. Data room is a cloud-based platform for secure data exchange and reliable collaboration.
It is also important to understand that the data room is not only a customized software product, but also a well-thought-out model of the work of people in the Organization, employees trained to work in the system, whose knowledge is brought to the level of the skill of working in the program. This project affects not only the IT infrastructure of the enterprise, it changes the technology of work; the culture of the organization. Therefore, it is important to keep these organizational moments under control, to pay maximum attention to this.
Using data rooms ensures the following benefits for businesses:
- improving the coherence of business processes, distribution of roles and tasks;
- transparency of documents at different stages of approval;
- control of terms of execution of assignments and tasks;
- reduction of routine work;
- improving the efficiency of employee interaction.
For a clearer picture of the functioning of VDRs let`s analyze the Digify data room solution. Digify ensures companies an easy and efficient way to keep control of the business-critical documents documentation that they’re sharing online in the course of a deal, project, or other transactions. The software comes with an easy-to-use interface that makes sharing files a breeze. The company has many years of experience in implementing projects based on the SharePoint platform.
Digify data room: sharing documents online is easy
Digify is an integrated SaaS platform for automating workflow processes, that provides full-featured document management and business process modeling engines. The data room allows implementation of the technology of centralized document management for enterprises with a geographically distributed organizational structure and ensures the full operation of geographically remote users of the system through web access.
Digify data room works on the following principles:
- one-time registration of the document, which allows you to uniquely identify the document in any installation of the system;
- the possibility of parallel execution of operations, which allows to reduce the time of movement of documents and increase the efficiency of their execution;
- continuity of document movement, which allows identifying the person responsible for the execution of the document (task) at any time during the life of the document (process);
- a single (or agreed distributed) database of documentary information, which makes it possible to avoid duplication of documents;
- effectively organized document search system that allows you to find a document with minimal information about it;
- collective work on documents;
- developed reporting system for different statuses and attributes of documents, which allows you to control the movement of documents in the process of document management and make management decisions based on data from reports;
- the software allows differentiating the powers of employees of the organization and controlling access to documents.